Check that your books add up
Every account with its debit or credit balance, for the date you choose.
- Debit equals credit
- Pick the date
- Excel download
What is inside
The first report your accountant opens
One list, every account, two totals.
Every account
Each account with its debit or credit balance.
Pick the date
Choose the date you want to check.
Totals that agree
The debit and credit totals should be equal.
Branches
If branches are on, read one branch or all.
Excel download
Download the trial balance as an Excel file.
From the same entries
It is built from the vouchers your team records.
How it works
Check your books in three steps
A few minutes at the end of each month.
- 1
Open the trial balance
Find it under the Accounting reports.
- 2
Pick the date
Choose the date, and the branch if you use branches.
- 3
Compare the totals
Check debit equals credit, then download it.
A sample report
Two columns, one total
Each account sits on the side where its balance belongs.
Debit column
Accounts with a debit balance, such as cash and customers.
Credit column
Accounts with a credit balance, such as suppliers and sales.
Total row
Both totals should match.
| Account | Debit | Credit |
|---|---|---|
| Cash in hand | 1,50,000 | - |
| Bank | 8,25,000 | - |
| Customers | 2,26,000 | - |
| Purchases | 6,00,000 | - |
| Suppliers | - | 3,10,000 |
| VAT payable | - | 48,000 |
| Capital | - | 7,00,000 |
| Sales | - | 7,43,000 |
| Total | 18,01,000 | 18,01,000 |
Sample figures, not a real company. Amounts in rupees.
Common questions
Questions about trial balance
Short answers.
What if the two totals do not match?
Look for vouchers waiting for approval first. Then check the date and open the account that looks wrong.
Can I read it for one branch?
Yes, when branches are switched on for your company.
Can I download it?
Yes, as an Excel file.
See Hexabooks with your own numbers
Tell us a bit about your business and we will set up a walkthrough.