Every entry, recorded once
Receipts, payments, journals and contra entries, each against the right account.
- Approval before they count
- A register for each type
- Dates in BS
What is inside
The vouchers your books are built from
Pick the type, fill it in, approve it.
Receipts
Record money you receive from a customer.
Payments
Record money you pay to a supplier or for an expense.
Journals
Post adjusting entries that do not fit a sale or purchase.
Contra entries
Move money between your cash and bank accounts.
Approvals
Approve a voucher so it counts in your reports.
Registers
Read back every voucher of one type, in a list.
How it works
A voucher in three steps
The same flow for every type.
- 1
Choose the type
Pick receipt, payment, journal or contra.
- 2
Fill in the entry
Choose the party or account, the date and the amount.
- 3
Approve it
If your business uses approvals, it counts once approved.
A sample register
Vouchers, one line each
Each register lists one type, in date order.
Receipt register
Money received, by customer and date.
Payment register
Money paid, by supplier and date.
Journal register
Adjusting entries and who made them.
Contra register
Moves between cash and bank.
| Voucher | Type | Amount |
|---|---|---|
| RCT-045 Customer A | Receipt | 50,000 |
| PAY-012 Supplier B | Payment | 20,000 |
| JV-007 Adjusting entry | Journal | 5,000 |
| CNT-003 Cash to bank | Contra | 1,00,000 |
Sample figures, not a real company. Amounts in rupees.
Common questions
Questions about vouchers
Short answers.
What is a contra entry?
It moves money between your own cash and bank accounts.
Do vouchers show up in the day book?
Yes. Receipts, payments, journals and contra entries all appear there.
Are dates in BS?
Yes. Dates use Bikram Sambat, with the Shrawan fiscal year.
See Hexabooks with your own numbers
Tell us a bit about your business and we will set up a walkthrough.